PURCHASING DEPARTMENT Purchasing Staff
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Purchasing Mission It is the mission of the Purchasing Department to obtain the highest quality goods and services at the lowest prices and to secure the goods and services in accordance with the procurement laws of New Jersey and acceptable business practices. Ethics in Purchasing School District Responsibility It is the desire of the Passaic Board of Education to have all Board employees and officials practice exemplary ethical behavior in the procurement of goods, materials, supplies, and services. School officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service price, delivery and other applicable factors in full compliance with the Public School Contracts Laws of New Jersey. School officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods, services, favors, and any other items of value from vendors doing business with the Passaic Board of Education. Vendor Responsibility Any vendor doing business or proposing to do business with the Passaic Public School District, shall neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any kind to any official or employee of the Passaic Public School District or to any member of the official’s or employee’s immediate family. No vendor shall cause to influence or attempt to cause to influence, any official or employee of the Passaic Public School district, in any manner which might tend to impair the objectivity or independence of judgment of said official or employee. Purchase Order Procedures Authority to Purchase The purchase of goods and/or services by a board of education is governed by state statutes, administrative code and board policy. New Jersey State Law (18A:18A-2(b)) assigns the authority to the purchasing agent to make purchase for the board of education. The Purchasing Agent is the only individual in the school district that has the authority to make purchases for the board of education. The Passaic Board of Education by board resolution has authorized Mr. James Shoop to be the Purchasing Agent for the school District. Authorized Purchases All requests for purchase of goods and/or services must be made through an approved purchase order signed by the Purchasing Agent. A purchase order, pursuant to State Law, is a document issued by the Purchasing Agent authorizing goods or materials to be ordered for the school district or work/service to begin. No goods or materials may be ordered or work/service be authorized to begin by any other individual in the school district other than the Purchasing Agent. Unauthorized Purchases Any Board of Education employee who orders and/or receives any materials, supplies or services without first going through the approved purchase order process has made an unauthorized purchase. Unauthorized purchases are a violation of State Law and Board Policy. TO THE VENDOR Unauthorized Orders The Passaic Board of Education only recognizes purchases made through the approved purchase order process. All purchases are made by a written purchase order, with an authorized signature and a purchase order number. Please do not honor or accept any requests for goods or services unless the request is made through a written purchase order with an authorized signature and an assigned purchase order number. Please alert Lydia Arce at (973) 470-5598 if any Board employee attempts to place an order without an authorized purchase order. Once a purchase order is received do not permit any employee to add items to that order. | ||||||
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